Missed bids
Before20%
After<2%
90% reduction
Case Study - Always Tile & Stone
From scattered bid intake to a trusted pipeline.
Always Tile had the same problem many contractors quietly accept: the team was missing good bids because the intake system depended on humans catching every email, portal notice, attachment, and deadline.
- Client
- Always Tile & Stone
- Industry
- Specialty Contractor
- Focus
- Bid Intake Workflow
- Timeline
- One Focused Week
Admin time
Before20 hrs/week
After3 hrs/week
85% reduction
Win rate
Before22%
After34%
55% increase
Bid response time
Before3-4 days
AfterSame day
75% faster
The problem
The bid pipeline was always behind the inbox.
Invites arrived through email and construction platforms. Plans and specs were downloaded manually. Folders were created by hand. Deadlines were captured only after someone found them.
That meant the tracker was not a reliable operating system. It was a partial memory of what someone had time to process.
Implementation
One focused week to rebuild intake.
Day 1
Map inboxes, folders, bid tracker fields, naming rules, and platform sources.
Days 2-3
Connect email, Drive, and document handling for the first automated flow.
Days 4-5
Test backlog bids, tune extraction, and confirm tracker accuracy with the team.
Week 2+
Monitor, adjust fields, add alerts, and support the team as usage becomes normal.
What changed
The team stopped hunting for work and started deciding which work to pursue.
StruxaOps made bid intake visible, consistent, and searchable. Owners could see what was due. Estimators could find files quickly. Admin time moved from manual cleanup to exception handling.