Inbox chaos
Bid invites, service calls, addendums, photos, RFIs, and supplier messages all hit the same inbox.
Built from Always Tile's workflow
Bid intake built for contractors who live in email.
StruxaOps turns bid invites, addenda, plans, and document handoffs into one controlled workflow across Gmail, Outlook, Drive, OneDrive, and your bid platforms.
85%
Less time on bid admin
<2%
Missed bids, down from 20%
17 hrs
Recovered every week
34%
Win rate after StruxaOps
Bid Intake Command Center
StatusProjectSourceOwnerDue
New InviteJohnson Medical CenterTurner ConstructionUnassignedFri 2:00 PM
AddendumRetail Shell TIBuildingConnectedEstimatingToday
SyncedWestside Lobby RemodelOutlookMariaMon 10:00 AM
📁
Plans saved
No follow-up needed
📊
Tracker synced
No follow-up needed
🔔
Addendum alert
No follow-up needed
The office reality
Your bid desk is running construction work through inbox habits.
The work is not one task. It is a chain: spot the invite, find the deadline, download the plans, create the folder, update the tracker, assign the estimator, and watch for addenda.
Hours wasted
Estimators and admins lose 10-20 hours a week downloading files, making folders, and updating trackers.
Missed deadlines
Good jobs slip through the cracks because the invite was buried or the addendum was found too late.
Folder disaster
Plans, specs, photos, and correspondence end up scattered across random folders and inbox threads.
Connected workflow
One intake line from bid invite to estimator assignment.
01
Email arrives
A bid invite hits your inbox with plans attached and a deadline buried in the message.
02
StruxaOps reads it
The system identifies the bid, extracts the project, GC, due date, location, and scope.
03
Files pulled and folder built
StruxaOps pulls attachments from the email and any linked platform files, then uploads everything into a structured job folder in Drive or OneDrive.
04
Tracker updates
Your intake tracker gets a clean project record with fields filled, links attached, and status ready for assignment.
Classifies invites, addenda, RFIs, service calls, supplier notes, and noise before they hit your team.
Downloads plans, specs, photos, and correspondence into a consistent job folder structure.
Creates bid rows with project fields, due dates, source links, folder links, and assignment status.
Connects inbox-driven work with BuildingConnected, Procore, PlanHub, Drive, OneDrive, and your team's intake process.
Gives owners and estimators a current view of due work, bottlenecks, and bid response momentum.
Sends reminders for new invites, due-today bids, missing files, addenda, and workflow health issues.
Product surface
The automation is specific to bid coordination, not generic admin.
AI Bid Detection
Every bid email caught automatically. Never miss an invite again.
Monitors Gmail or Outlook, classifies bid invites, addenda, RFIs, service calls, and spam, then flags deadlines.
Auto Folders
Job folders created and organized in your Drive. Plans, specs, photos, all in place.
Creates project folders with your naming standard and subfolders for plans, specs, addenda, correspondence, and photos.
Auto Tracker
Your intake tracker gets the details it needs. Project name, GC, due date, links, all organized.
Creates tracker-ready project records with extracted fields and links back to source emails and folders.
Platform Sync
Connects to BuildingConnected, Procore, PlanHub, and other bid sources.
Uses platform notifications to download project files and put them into one contractor-friendly intake workflow.
Live Dashboard
See your entire bid pipeline: what's due, who's on it, what's coming.
Pipeline, calendar, estimator, and analytics views give owners a reliable operating picture.
Smart Alerts
Deadline reminders, new bid notifications, and addendum alerts. Nothing slips through.
Sends reminders for new bids, deadlines, addenda, status changes, and weekly summaries.
Always Tile case study
We went from chaos to control in one week.
Always Tile & Stone used StruxaOps to cut missed bids from roughly 20% to less than 2%, freeing 17 hours a week for real estimating work.
Read the Full StoryMissed bids
Before
20%
After
<2%
Admin time
Before
20 hrs/week
After
3 hrs/week
Win rate
Before
22%
After
34%
File search
Before
15 min/project
After
Instant
Annual impact
How much is inbox chaos costing you?
Weekly admin cost
$1,500
Annual admin cost
$78,000
Estimated annual savings
$62,400
Hours freed each year
1,248 hrs
Pricing
One-time setup, then ongoing workflow management.
Basic
Small contractors handling 5-15 bids per week.
- AI bid email detection
- Auto data extraction
- Intake record creation
- Read-only dashboard
- Email attachments to Drive
Standard
Growing contractors handling 15-40 bids per week.
- Everything in Basic
- Advanced folder creation
- Status tracking
- Read-only dashboard
- Email integrations
Advanced
Large contractors handling 40+ bids per week.
- Everything in Standard
- Up to 5 platform integrations
- Auto-download from platforms
- Advanced dashboard and analytics
- Estimator tracking
FAQ
Questions contractors ask first.
No. StruxaOps works with Gmail, Google Drive, Outlook, OneDrive, and the bid platforms your team already uses. There is nothing new for your team to install or learn.
Most clients are running in 2-3 days. We handle the technical setup. You connect your email and answer workflow questions.
Basic is built for smaller operations. Even 5-10 bids per week can return hours every month and reduce missed opportunities.
Yes. Advanced includes major bid platform integrations and document download workflows.
The monthly plan includes monitoring, maintenance, support, and updates. We do not build it and walk away.
Ready to bring order to bid intake?
Book a free 10-minute workflow audit. We will look at your current setup, show where time is leaking, and sketch what StruxaOps would run for you.
Book Your Free Audit